Conference Secretary – St Agatha’s Cranbourne
St Agatha’s Cranbourne
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Conference Secretary – St Agatha’s Cranbourne
Who: Volunteers are seeking to support the establishment of a new Conference at St Agatha’s Cranbourne in the role of Secretary. The role of the Secretary is in addition to completing the usual duties of a conference member.
What is a Secretary: The Secretary is responsible for the documentation and communication of the activities of the conference. The Secretary is the primary administration officer of the conference and provides the links between the conference, members and central office. Some tasks include:
- Taking and distributing minutes
- Preparing meeting agendas
- Preparing a monthly report on call-outs
Please click here for a copy of the full Position Description (Secretary)
What is a Member: The primary focus of a member is to help with the immediate needs of people identified in their community as requiring a "hand-up", by looking to address longer-term needs as well as immediate ones. The role involves the development of a genuine connection with each person seeking assistance to get a clearer indication of the person's situation so that ways to assist more effectively can be developed. It is equally important, to offer friendship and conversation.
Please click here for a copy of the full Position Description (Member)
When: In terms of a time commitment, we ask for approximately 1-2 hours per week for call-outs. We also require Members to attend a monthly conference meeting which lasts for up to 2 hours.
Please note: Associate Membership is also available, the difference being that attendance at meetings is not a requirement.
Where: Saint Agatha's Parish Hall, Scott Street, Cranbourne VIC 3977
Requirements: No formal experience is required, however if you have excellent communication and organisational skills and a good grasp of Microsoft Office Programs including email, this would be ideal. A Working with Children’s Check and Police Check is required before you commence, arranged and paid for by St Vincent de Paul. St Vincent de Paul will assist you in acquiring these checks.
We are looking for people with:
- A passion for helping others and giving back to your local community
- Excellent interpersonal and verbal communication skills
- A background in administration (desirable)
- Experience with the MS Office Suite and a moderate level of general computer literacy, particularly Excel
- An ability to build rapport in a respectful manner with people from a range of backgrounds and cultures
- The ability to act with empathy and without judgement
- The ability to commit to regular activities and meetings (weekly)
- Capacity to ‘think on your feet’ - remaining focused, calm and motivated in unexpected situations and unfamiliar environments
- Someone looking to join a supportive, like-minded and committed team of volunteers who make a real difference in the lives of people in your community
We can offer you...
- Initial and ongoing training opportunities
- Hands on experience with a respected not-for-profit organisation in the field of welfare and administration
- The opportunity to build lifelong friendships with other volunteers
How do I apply? Please use the form below to apply and be a part of something both exciting and meaningful! You will then be contacted by one of our local volunteer leaders who can guide you through the process of becoming a member.
Still not quite sure? The Conference is holding a meet and greet on 18th May 2021 at 7pm, Saint Agatha's Parish Hall, Scott Street, Cranbourne VIC 3977. This event will enable you to meet some of our dedicated conference members to discuss the opportunity in more detail. To be included in this event please complete the form below.
Learn more about our conferences.
The St Vincent de Paul Society (the Society) is a lay Catholic organisation that aspires to live the gospel message by serving Christ in the poor with love, respect, justice, hope and joy, and by working to shape a more just and compassionate society.
Society members are passionate about helping those in need in their local community and work together in groups known as 'Conferences' that are usually attached to; parishes, schools, universities, social groups, workplaces, or groups of individuals from the local area.
The Society would not exist without its members and volunteers; they are the Society. They support their neighbour’s by visiting people in their homes or in the community, providing friendship and support to those they serve and each other. They are called to seek out and support the marginalised wherever they may be.
St Vincent de Paul Society Victoria is proactive in supporting child safety
We value diversity and aim to build an inclusive environment that champions, embraces and respects differences.
We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientations, and gender identities and expressions.